I'm Racheal Yiba, an Executive Operations & Systems Consultant with more than thirteen years inside C-suite offices. I design and operate the systems that allow founders, partners, and principals to return their attention to the work only they can do.
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I've spent the last 13+ years embedded inside executive offices, supporting managing partners, founders, and C-suite leadership through every operational inflection point a business can encounter.
My practice sits at the intersection of executive administration, strategic support, and systems design. I build automated workflows in Zapier, optimize Google Workspace end-to-end, and architect the documentation, cadence, and delegation frameworks that let leadership operate without friction.
I work with a small, deliberate roster of clients as a strategic partner, not a task-taker. Every engagement begins with a discovery call, a signed service contract with a strict Scope of Work, and an upfront deposit.
Each engagement is composed from the pillars below, adapted to your scale, governance, and personal preference for involvement.
Triage systems, label taxonomies, and time-blocked calendars engineered to return three to five focused hours per week.
Automated workflows built in Zapier and a fully optimized Google Workspace. Eliminating repetitive admin so leadership stays in deep work.
SOPs, runbooks, and Notion or ClickUp workspaces that codify how your business actually runs, not how you wish it did.
Discreet correspondence with counsel, accountants, board members, and high-touch clients on your behalf.
Cross-functional rollouts coordinated against a single source of truth, with weekly status briefs delivered to your inbox.
Weekly, monthly, and quarterly review rhythms with the dashboards and templates required to sustain them.
Field notes on operational design, executive cadence, and the quiet discipline of running calm businesses.
Imagine walking into your first day at work and realizing that almost every email, document, and internal system is in a language you don't speak. That was my reality, and it became the most defining experience of my career.
Full references and unredacted detail available under NDA following a discovery call.
Designed a triage protocol and delegated response framework that absorbed 600+ weekly threads, surfacing only what required partner-level judgment.
Replaced four disconnected tools with a single Notion workspace, matter intake automation, and a billing cadence that closed receivables 22 days faster.
Authored the templates, narrative outline, and Zapier-driven data-collection workflow that turned a two-week scramble into a calm, repeatable four-day cycle.
Every engagement begins with a discovery call, proceeds to a signed service contract with a strict Scope of Work, and is activated by an upfront deposit. This is how a strategic partnership is built, not a transactional task list.
A ninety-minute strategic conversation to map your operating reality: tools, rhythms, friction, and the work only you can do. No questionnaires, no decks.
I return a written Scope of Work with defined deliverables, boundaries, and cadence. Engagement begins once the service contract is signed and the upfront deposit is received.
We move into a monthly retainer: systems built, work absorbed, weekly briefings, and quarterly reviews, with the discretion expected at executive altitude.
Automation isn't a buzzword here. It's how I quietly remove twenty hours of recurring admin from a leadership calendar each month.
Ready to eliminate administrative friction? Let's design your workflow. Book a discovery consultation below.